| Troop 19/Venture 19 Financial Policies
The following financial policies are intended to provide a general
basis for the administration of the primary financial activities
of Troop 19 and Crew 19 and to inform members of their financial
responsibilities. Any changes to these policies should be approved
by the parent committee.
Scouts will not be denied the opportunity to participate in scout
activities due to personal financial constraints. Any special needs
or situations should be discussed with the Scoutmaster in advance.
Individual Accounts
- Individual accounts are maintained for each adult and scout
member of the Troop and Crew. Balances in accounts can be used
to pay any scout related expenses (i.e. monthly dues, event fees,
uniforms, etc.).
- Statements will be provided periodically and upon request.
- It is the responsibility of each adult and scout to keep their
account balances current.
Fees and Charges
Monthly dues, currently $15, will be charged to each scout (Troop
and Crew). This charge primarily covers the costs associated with
the Unit vans and a small portion of Unit expenses. Dues will be
charged to the scouts account on the first day of each month. Scouts
that are a member of both the Troop and the Crew will only be charged
once. Any changes to the monthly dues amount must be approved by
the parent committee.
An annual charter fee per registered scout and adult, and Boys
Life subscription fees are paid by the Troop and Crew to the Council
each year. These fees are determined by the Council and BSA. These
fees will be passed on to each registered scout and adult. The fees
will be charged to the account of each registered scout and adult
in January of each year. Adults and scouts will be registered as
primary in either the Troop or Crew and will only be required to
pay one charter fee.
Fees are charged for most Troop and Crew events and will be handled
as follows:
- Fees are determined by the Scoutmaster or second adult for each
event based on the estimated cost of the event.
- Each scout and adult attending the event will be charged.
- Any special needs should be arranged with the Scoutmaster or
second adult.
- If a scout or adult cancels after the established deadline,
the individual may still be responsible for the event fee, especially
if expenses have already been incurred.
- Event fees may be paid at the time of the event or from the
scouts/adults account. However, if the account has a negative
balance, or is otherwise in bad standing, the event fee may be
required to be paid up front in order to attend the event.
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Fundraiser Income
Various fundraisers are organized to provide scouts with
the opportunity to earn money to defray the costs of scout events.
Participation in fundraisers is voluntary. Distribution of profits
from fundraisers will be handled as follows:
- 100% of the take order and show-and-sell profits from popcorn
fundraisers are credited to the scouts account. Bonus money
is retained by the Troop.
- Distribution of profits from other fundraisers is determined
on a case-by-case basis. Normally, if fund raising activity
can be tracked by scout, profits will be credited to individual
scout accounts.
- Fundraisers will occasionally be conducted for the benefit
of the Troop and/or Crew. There may be a participation requirement
for Troop/Crew fundraisers.
Expense Reimbursements
Event income, expenses, and attendance should be
tracked by the second adult for the event and turned into the
treasurer as soon as possible after the event. Sufficient detail
should be provided so individual accounts can be updated accordingly.
Expenses incurred by an adult or scout on behalf
of the Troop or Crew may be submitted to the treasurer for reimbursement.
This would include expenses for purchasing food for Unit or patrol
meals on events.
All expense receipts should be turned into the treasurer
and should include a description of the expense, why the expense
was incurred, what event the expense was associated with, and
who incurred the expense.
Expense reimbursements may be credited to the individuals
account or directly reimbursed. Generally, expense reimbursements
will be credited to the individuals account unless requested otherwise.
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